Terms of service — UltiSuite

Purpose

These general terms of use govern access to and use of UltiSuite, a collaborative suite created by Eliott Guillaumin.

UltiSuite brings together mail, files, documents, calendar, video conferencing, contacts, AI, administration and account management tools.

Using the service implies acceptance of these terms. If you use UltiSuite for an organization, you confirm that you are authorized to accept these terms on its behalf.

Publisher and ownership

UltiSuite is created by Eliott Guillaumin. Interfaces, text, trademarks, logos, components, layouts, features and software elements are protected under applicable law.

No intellectual property rights are transferred to the user. The user receives only a right of access and use in accordance with these terms.

Hosting and infrastructure

UltiSuite is deployed on the organization's infrastructure or that of its host (OVH by default).

The suite's software components run on this dedicated infrastructure and are not external subprocessors within the meaning of these terms.

Third-party integrations enabled by the organization (AI, OAuth, payments, etc.) are its responsibility and are listed in the privacy policy.

Account and security

The user must provide accurate information, protect their credentials and promptly report any suspicious access.

Organization administrators must assign rights according to actual need and revoke access that is no longer required.

UltiSuite may block, limit or suspend access in case of security risk, abusive use, legal request or violation of these terms.

Prohibited uses

The following are prohibited: spam, phishing, intrusion, security circumvention, impersonation, harassment, unlawful content, malware, infringement of third-party rights and intentional service overload.

The user must not attempt to access others' data, massively scrape the service, disrupt infrastructure or misuse tools for purposes other than their intended function.

The user remains responsible for content they create, import, share, send or automate via UltiSuite.

Data and responsibilities

Content remains the responsibility of the user or organization that stores, sends, receives, shares or administers it.

UltiSuite provides technical tools; it does not legally, medically, financially or professionally validate user-produced content.

Backups, exports, retention policies and business obligations specific to an organization must be configured and verified by that organization.

Availability

UltiSuite aims for a stable and secure service but does not guarantee uninterrupted availability.

Maintenance, updates, technical incidents or infrastructure constraints may temporarily affect access.

When reasonably possible, planned operations are carried out in a way that minimizes user impact.

Limitation of liability

To the extent permitted by law, UltiSuite and Eliott Guillaumin shall not be liable for indirect losses, loss of opportunity, loss of profits, loss of business or damages resulting from non-compliant use.

The user must verify important information before sending, publishing, automating or making decisions.

No clause limits mandatory rights the user enjoys under applicable law.

Changes

These terms may be updated to reflect changes in the service, the law or security practices.

The version published on this page is authoritative as of its update date.

Continued use after an update constitutes acceptance of the revised terms, unless mandatory law provides otherwise.

Contact

For any questions about these terms, contact the publisher or your UltiSuite organization administrator.

Requests relating to personal data are handled according to the Privacy Policy.

Suite apps

Each app has its own section via URL anchor, for example #ultidocs.

Ultimail

mail, composition, attachments, linked contacts and mail search.

The user remains responsible for message content, chosen recipients and attachments sent.
Completion, attachment reminder and assisted sorting features are aids; they do not replace human review before sending.
Any use of spam, phishing, identity impersonation or unsolicited bulk sending is prohibited.

UltiDrive

storage, organization, sharing and file preview.

The user must have the necessary rights to files uploaded, shared or published.
External sharing must comply with organization rules and rights of affected individuals.
Unlawful, malicious files or those infringing third-party rights may be deleted or made inaccessible.

UltiDocs

collaborative documents, rich editing, comments and writing aids.

Each contributor is responsible for content they add or modify in a document.
Correction, completion, style, table and collaboration features are editing tools; the user validates the final result.
Using documents to collect, publish or share content prohibited by law is forbidden.

UltiCal

calendar, invitations, availability and shared events.

The user must invite only relevant people and respect their availability and privacy.
Event information must not be used to harass, abusively monitor or mislead participants.
Cancellations, reminders and invitations are the organizer's responsibility.

UltiMeet

meetings, rooms, invitation links and video conferencing.

Participants must respect applicable civility, privacy and image rights rules.
No recording may be made or distributed without legal basis or required consent.
Rooms must not be used to distribute unlawful or dangerous content.

UltiCards

contacts, address books, records and correspondent discovery.

The user must import or create only contacts whose processing is legitimate.
Contact records must not contain excessive, abusive or unlawful information.
Exports or sharing of address books remain the responsibility of the user or organization.

UltiAI

assistant, completion, writing aid and intelligent automations.

Generated responses may be incomplete or incorrect; the user must verify before deciding, sending or publishing.
It is prohibited to use UltiAI to produce unlawful, misleading, malicious content or content infringing rights.
Automations must be configured carefully, especially when they read, classify or send information.

Administration

organization console, accounts, policies, security and global settings.

Administrators must manage accounts, access and policies in respect of user rights and applicable law.
Any administration action binds the organization performing it.
Elevated rights must be reserved for authorized persons.

UltiSuite account

profile, authentication, preferences, sessions and personal settings.

The user must protect credentials and report any unauthorized access.
Profile information must remain accurate and must not impersonate a third party.
UltiSuite may limit or suspend an account in case of abusive use, security risk or legal obligation.